Managing international transactions, currency exchange rates, and platform fees manually can quickly become overwhelming. At devcrm.it, we’ve successfully implemented a custom Internal Evidence Module for EspoCRM, revolutionizing the way we handle financial processes. In this article, we’ll explore our approach, the benefits we’ve achieved, and how your business can leverage similar solutions to boost efficiency.
Why We Built Our Internal Evidence Module for EspoCRM
As an IT services company specializing in EspoCRM customizations, we identified a key challenge:
Manually managing financial discrepancies – like PayPal fees and currency exchange differences – was time-consuming and prone to human error.
To solve this, we developed our own Internal Evidence Module tailored specifically for:
- Storing all financial entries not directly tied to invoices or receipts.
- Managing PayPal fees and other transaction charges.
- Converting automatically all currency exchange differences.
- Tracking currency rate differences, crucial for businesses invoicing in USD but operating primarily in PLN (Polish ZÅ‚oty).
By integrating this module into EspoCRM, we automated complex calculations that previously required significant manual effort.
How Our Internal Evidence System Works
Every month, our custom EspoCRM setup:
- Automatically records all PayPal fees and currency differences upon payment receipt.
- Links Internal Evidences to the appropriate monthly statement.
- Generates a PDF report, bundling it with other accounting documents.
- Closes the financial record at the end of the month for a complete, audit-ready package.
For example, if we issue an invoice for $1,000 USD, and by the time the payment arrives the exchange rate changes, the system automatically calculates the difference in PLN and adds the PayPal fee into the monthly internal evidence—no manual work needed.
This streamlined approach not only improved our financial reporting accuracy but also saved valuable time each month.
Benefits We’ve Experienced with EspoCRM Financial Automation
Implementing the Internal Evidence Module for EspoCRM brought significant advantages:
1. Increased Efficiency
We eliminated manual calculations, allowing our team to focus on high-value tasks rather than repetitive bookkeeping.
2. Enhanced Accuracy
Our custom scripts minimized human error, ensuring full compliance with Polish accounting standards, especially for handling multi-currency invoices.
3. Seamless Monthly Reporting
Monthly closing now happens effortlessly. All documents are neatly generated, organized, and ready for the accountant — significantly reducing the end-of-month pressure.
4. Future-Proof Scalability
As our transaction volume grows, our Internal Evidence system scales effortlessly without requiring extra manual effort.
Why Trust us with Your EspoCRM Customization?
At devcrm.it, we are experts in building tailor-made EspoCRM solutions that make businesses more efficient, transparent, and ready to grow.
Whether you need automation for financial processes, CRM integrations, or custom module development, our team ensures your system is perfectly aligned with your business needs.
If you’re looking to improve your EspoCRM system with advanced functionalities like our Internal Evidence Module, or you simply want to explore what’s possible, get in touch with our experts.
Start Automating Your Financial Processes Today
Ready to boost your CRM performance and automate your financial operations?
Contact devcrm.it and let’s discuss how a tailored EspoCRM solution can drive your business forward.
